Terminating an employee is never easy. Having an action plan will improve the experience for everyone involved. Following are some logistical issues to keep in mind when scheduling and conducting a termination meeting.
- Participants. There should be two individuals present. One should communicate the message and the other will act as an observer.
- Timing. Select a time when there should be fewer people around.
- Notifying the employee. Generally, it is best not to notify the employee more than one day in advance of the meeting. Do not indicate the subject for the meeting is a termination. Be flexible if the employee cannot attend the meeting on that date.
- Location. The location should help to make the situation handled discretely on the employee’s exit after the meeting. If possible, use a meeting room instead of someone’s office.
- Transportation Home. Consider whether the employee is safe to drive, or whether it is advisable to make arrangements for a taxi.
- Personal effects. Consider whether the employee should be accompanied to gather their personal effects, or whether the personal effects can be sent to the employee by courier later.
- Company property. Consider what company property is in the possession of the employee.
- Termination letter. Prepare a termination letter in advance so it can be brought to the meeting.
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